“Quadient AP is so quick and efficient. I can go in and approve everything in 10 minutes.”
- Office Administrator, Hospitality
In the fast-paced and dynamic hospitality industry, efficient accounts payable processes are vital for smooth operations. Manual AP creates bottlenecks that result in lost time and money.
In this blog post, we delve into the experience of an Office Administrator in the hospitality sector who saved time, improved tracking, and enhanced efficiency by implementing Quadient AP.
The Challenge
Before the implementation of Quadient AP, the company used QuickBooks to manage its accounts payable process. The lack of automation made tracking payments and managing invoices challenging.
Approvals were a slow process, as were data entry and filing, which had to be handled manually. In addition, once approvals were made, the company had to manually cut a check to make payments. Not only was this inefficient, but the reliance on manual processes made it almost impossible to track the status of individual invoices.
The Solution
Quadient AP integrates with QuickBooks Online, providing the organization with a centralized source of information and guaranteeing a seamless transfer of data. Because of this, they can maintain accuracy and consistency between both platforms. The integration has also eliminated the need for manual data entry, reducing the risk of errors.
Automation streamlines the approval process, with invoices automatically routed to the appropriate team member for approval.
"I can go in and approve everything, and it takes me about 10 minutes," the Office Administrator stated.
Reminders are issued until an invoice is approved, at which point it is automatically directed to the team member who manages payments.
This automation of the payment process has been a key benefit for the organization, with the Office Administrator stating, "Quadient AP helping send out the checks makes it a lot easier."
Quadient AP has provided greater visibility over the entire AP process, enabling financial leadership to track an invoice from the moment it is received until payment is issued. This has helped identify bottlenecks. The software’s intuitive interface and user-friendly features have allowed the AP team to build comprehensive reports based on KPIs of their choosing.
The Results
- Streamlined approvals
- Eliminated manual data entry
- Increased AP team’s ability to focus on high value tasks like identifying early payment discounts and ensuring SLAs are followed
- Improved reporting and visibility into the AP process
Quadient AP has enabled the business to achieve newfound efficiency and speed in their AP processes. The Office Administrator stated, "It’s so quick and efficient."
The company's experience highlights the value of Quadient AP in streamlining AP workflows, saving time, and improving overall efficiency. With Quadient AP, hospitality businesses can elevate their AP management to new heights, ensuring smooth operations and increased productivity.
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