"Quadient AP has improved visibility, as well as our approval process. The biggest impact that I've seen is the improvement to our workflow." - Accounting Supervisor, Not-for-profit Organization
Efficient accounts payable (AP) processes are critical for not-for-profit organizations to manage their finances effectively. In this blog post, we share the experience of an Accounting Supervisor who implemented Quadient AP.
Challenge
Before AP automation, the team found itself spending hours each week on manual processes.
"We were spending four hours a day on AP-related tasks," the Accounting Supervisor said.
Making things worse, their existing AP procedures were error prone. The customer explained, "We were trying to find ways to automate data entry and mistake-proof the data that was entered into the system."
The approval process for invoices lacked visibility, and it was difficult to detect the status of an invoice. This led to bills slipping through the cracks, lost in the paper chase until a vendor demanded payment.
Solution
Quadient AP's features, such as Optical Character Recognition (OCR) and smart coding, enable the automation of data entry and enhance accuracy. This has reduced the time spent on manual processes and minimized the risk of errors.
The implementation of Quadient AP also delivers significant time savings for the Accounting Supervisor and their department. By automating data entry and streamlining the approval process, the team's workload was significantly reduced, allowing them to allocate their time more strategically.
The Accounting Supervisor describes their experience with Quadient AP as "simply empowering," citing seamless integration and personalized support as valuable aspects of their journey.
Results
When describing Quadient AP to colleagues or industry peers, the Accounting Supervisor states, "The solution has improved our visibility and our approval process. The biggest impact that I've seen is the improvement to our workflow."
Quadient AP's comprehensive payment and procurement capabilities, all within one solution, stand out as a differentiating factor. The ability to import invoices directly from key suppliers accelerates the AP process, eliminating the need for manual data entry. What once took hours a day, now only takes minutes.
Through the implementation of automation, the team also experienced enhanced visibility into the approval process. Workflow automation facilitated smoother and more structured approval channels, ensuring efficient invoice management and greater financial control.
Supervisors can easily determine the status of invoices, immediately gauging where a bill is in the approval process. In addition to this, regular reminders are automatically sent to the required approvers until an invoice is signed off on.
Conclusion
Quadient has revolutionized AP for this not-for-profit organization, delivering time savings, error reductions, and improved visibility to the team's AP management.
Through automating data entry, streamlining approval workflows, and providing personalized support, Quadient AP empowers this business to prioritize strategic financial management. Professionals in the not-for-profit sector can embrace the benefits of Quadient AP to enable efficient processes and increased control over their payables workflows.
