“ Quadient AP has reduced my manual data entry tasks from 16 hours to 4 hours a week.”
- Finance and Compliance Manager.
Not-for-profit organizations face continuous financial pressure, and they can’t afford to exacerbate that with manual accounts payable processes. In this blog post, we spoke to the finance and compliance manager for a Not-for-profit organization in the US. He refers to himself as a "one-man crew" when it comes to managing his team’s accounts payable, and this makes improving efficiency a key priority to free up his time for strategic and value-added tasks.
The Challenge
Prior to adopting Quadient AP, the finance and compliance manager grappled with a completely manual system for paying invoices. Each week, he dedicated a staggering 16 hours to manual data entry.
Spending almost half of his week on manual data entry was inefficient and unsustainable, which prompted him to seek a solution that would alleviate this burden. The challenge was exacerbated by the fact that the manual work did not leave time for higher-value activities, such as identifying early payment discounts and ensuring that SLAs were being adhered to. Because of this, preventable problems and delays cropped up in the AP process.
The Solution
Quadient AP integrates with Quickbooks Desktop, the company’s ERP system. It also seamlessly integrates purchase orders (POs) and invoices into one automated platform. A centralized source of data provides quick and easy access to essential information, enhanced by easy-to-build reports that are visualized through intuitive graphs and charts.
Automated approval workflows and process transparency have helped streamline the company’s AP process, allowing the finance manager to effortlessly track his company’s expenditures at a single glance.
The Results
- Data entry has decreased from 16 hours a week to 4, a reduction of 75%
- Accounts payable processes have become transparent, enabling more effective financial management
- Saved time can now be spent on high-value tasks
The implementation of Quadient AP has not only saved significant time, but also improved internal processes, resulting in more efficient and effective financial management. It has made the manager’s life significantly easier and provided him with an extra 12 hours each week to allocate towards more important, value-added activities.
Discover the success story: Quadient's AP solution a plus for accounting firm GGFL
