"Before Quadient AP, data entry consumed the majority of our day. Now, we've automated more than half of our processes!"
-Finance Manager
Introduction:
Accounts payable (AP) remains a significant limiting factor in the shift to remote work. Managing paperwork, approvals, and payments with a distributed team is a challenge for many companies, and this not-for-profit organization was no exception. Let's dig into their transformation story with Quadient AP.
Challenges
Our customer, a finance and compliance manager for a not-for-profit organization, was being held up by time-consuming manual data entry and approval delays. The shift to remote work, catalyzed by the COVID-19 pandemic, meant a new process to ensure timely approval and payments was essential.
Before Quadient AP, invoices were received via mail or email, followed by manual data entry and GL coding. Payments often took 30 days, after a lengthy approval process. Our customer was aiming to improve the efficiency of their AP workflows by streamlining the approval process and ensuring timely payments — all while navigating the shift to remote work.
The Solution
By adopting Quadient AP, this not-for-profit organization was able to take advantage of features including automated line-item capture with OCR technology — eliminating up to 83% of manual data entry and capturing invoice data with 99% accuracy.
Invoices were automatically routed to the right stakeholders for approval, minimizing bottlenecks and providing real-time visibility into payment status.
Results
Our interviewee emphasized the benefits of transitioning to a cloud-based, SaaS model for their AP automation — calling out improved efficiency and a faster flow of invoices, despite the challenges posed by the shift to remote work.
Quadient AP can revolutionize the approval and payment processes in remote work settings — giving you the freedom to empower your AP team, wherever they want to work. Find out how Quadient AP can achieve the same for your not-for-profit: request a demo today.
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