“Quadient AP has empowered seamless collaboration with our CPA, enabling us to review invoices together in real time. ”
- CFO, Not-for-profit customer.
This blog post explores the success story of a nonprofit organization that streamlined their invoice management processes by adopting Quadient AP Automation. Through an insightful interview, we gained valuable insights into the challenges they faced, the benefits they experienced, and their key reasons for selecting Quadient AP.
Challenges
Prior to automation, our interviewee spent a significant amount of time on data entry, approvals, and filing — including creating physical folders for each vendor. They also mentioned the challenge of transitioning from paper-based processes to digital systems, and that they needed a solution capable of managing multiple entities under a single login.
Solution
Our interviewee highlighted several key reasons for choosing Quadient AP. The ability to manage multiple entities under one login was a critical factor. They also appreciated the comparable, flexible pricing Quadient AP offered their small nonprofit. Additionally, they mentioned the advantage of being charged based on invoice numbers and not per user — providing cost-effective scalability.
"What set Quadient AP apart was that you guys would allow two legal entities under the same login, which makes it a lot easier to look for or upload invoices," our interviewee told us.
Results
Quadient AP made the transition to digital processes quick and easy — saving them valuable time. Our interviewee mentioned how it took a little time to acclimatize to the new system, but emphasized the benefits the solution provided once they were up to speed: "as far as looking back at data, it's saving us a lot of time."
Quadient AP has empowered the nonprofit organization to collaborate seamlessly with their CPA. In the past, retrieving invoices for the CPA required manual searching and scanning, but now they can simply log into Quadient AP and review invoices together. "We literally pulled it up because she has a Quadient AP login too, and we could both look at it. This was something we haven't really been able to do before."
When asked how they would describe Quadient AP to colleagues or others in the industry, the interviewee highlighted its ease of use, similarity to QuickBooks in terms of user interface, and the ability to easily search and access invoice information. They also emphasized the convenience of not having to memorize account codes.
Quadient AP automation has been a game-changer for this nonprofit organization, streamlining their invoice management processes and enhancing efficiency. The ease of use, scalability, and accessibility of information have all contributed to the nonprofit’s success, making Quadient AP an ideal solution for organizations like theirs.
