Today, we're excited to share insights from a recent customer interview with an esteemed educational institution that successfully integrated Quadient AP into its financial operations. This ERP solution has proven to be a game-changer, empowering the organization to overcome various challenges and embrace enhanced efficiency. Let's dive into the interview and discover how Quadient AP has transformed their financial management processes.
Challenge:
Prior to implementing Quadient AP, the educational institution faced several significant challenges. One of the key issues was the cumbersome process of obtaining approval for purchases and efficiently communicating those purchases to all relevant stakeholders. This led to delays and confusion within the procurement process.
According to our interviewee: "we would have trouble getting approval to purchase items, and trouble communicating those purchases to everybody that needs to know."
Additionally, the absence of a digital format for essential documentation hindered smooth operations. To address this, the institution was committed to going paperless and had started attaching supporting documentation to purchase orders and invoices.
Solution:
The interviewee explained that although entering data directly into QuickBooks might be quicker, Quadient AP provided a comprehensive package for future use and eliminated the need for physical filing. This not only improved data management but also ensured better backup and compliance.
After adopting Quadient AP, the educational institution experienced an overall time-saving for its key decision-maker. The solution removed the necessity for manual check signing, streamlining the payment process and enhancing overall efficiency.
Results:
When asked to describe Quadient AP to others in their industry, the interviewee explained:
“It's a simple software that gets the job done.”
- Controller, Education Industry
Quadient AP has undoubtedly brought substantial improvements to this education industry organization. The institution now enjoys better approval processes, streamlined communication, and efficient digital documentation.
The overall impact has been highly positive, with the educational institution enjoying a more organized and structured financial management system.
If you are part of an educational institution or any other industry and looking to optimize your finance processes, Quadient AP might just be the solution you need — simple yet effective, getting the job done!
Discover the success story: Christian School District able to work smarter after AP automation
