Efficient accounts payable (AP) processes are vital for any industry, and healthcare is no exception. In a recent interview with a healthcare organization, we discussed their experiences with Quadient Accounts Payable Automation by Beanworks. Let's explore their insights and how the automation solution transformed their AP workflow.
“Having staff members work off-site and still approve invoices and payments is a significant benefit.”
Challenge
When evaluating Accounts Payable automation solutions, the healthcare organization's biggest concern was dealing with duplicate invoices. Our interviewee emphasized how "duplicated invoices make a huge difference when just trying to write a check manually." Ensuring accuracy in payment processing is crucial, and they sought a solution to eliminate such errors.
Solution
Before implementing Quadient AP, the organization was unsure of the exact time spent on data entry, approvals, and filing. However, they estimated it to be a time-consuming process spanning days. After automating their AP tasks, the time spent coding was reduced to just a couple of hours per week. The interviewee explained how "it depends on how long it takes invoices or payments to approve, but it definitely takes less time than if we were manual." This significant time-saving allowed the team to focus on other essential tasks.
Quadient AP also enabled the healthcare organization to embrace remote work arrangements. Team members can now efficiently approve invoices and payments from off-site locations. As our interviewee pointed out, “having staff members work off-site and still approve invoices and payments is a significant benefit”.
Result
When asked how they would describe Quadient AP to colleagues or peers in the healthcare industry, the interviewee provided a succinct overview: "It's an easy way to get your invoices approved and make sure they aren't duplicates, and it’s much easier to send invoices or payments to the right person — especially with team members working off site." The automation solution not only streamlined approvals but also enhanced accuracy and collaboration — crucial factors in the healthcare sector.
The healthcare industry relies heavily on efficient accounts payable processes to ensure smooth financial operations. This healthcare organization’s experience with Quadient AP serves as a testament to the solution's ability to address inefficiencies, save time, and enable seamless remote collaboration.
Discover the success story: Empowering Healthcare Teams with AP Automation
