Introduction
Efficiency is vital for not-for-profit organizations in order to maximize their impact on their causes. We recently had the opportunity to interview a not-for-profit account that successfully automated their accounts payable with Quadient Accounts Payable Automation by Beanworks. Let's delve into their experiences and the benefits they gained from this automation solution.
“Now, we just download our AP list and we know everything's approved. We don't really even think about it”
Challenge
When evaluating Accounts Payable automation solutions, the not-for-profit account's primary concern was to enhance efficiency. They sought a solution that would streamline their processes and bring everything into the cloud, efficiently syncing with their ERP system. As the interviewee emphasized, they sought "mainly efficiency and having everything in the cloud, to easily sync with the ERP for efficiency."
Before adopting Quadient AP, the not-for-profit account spent approximately five hours per week on data entry, approvals, and filing. After implementing automation, this time reduced significantly to just two hours per week. Quadient AP revolutionized their workflows, freeing up valuable time for more valuable work.
Solution
The not-for-profit account identified seamless integration with General Ledger (GL) codes as one of the key reasons for choosing Quadient AP. This feature streamlined their financial reporting and provided a more accurate and organized accounting process.
Quadient AP enabled the not-for-profit account to focus on high-value activities beyond manual AP processes. The interviewee mentioned that automation "allows for other tasks like reporting and planning." By automating routine processes, the organization could allocate resources to strategic planning and reporting, ultimately driving their mission forward.
Result
When describing Quadient AP to colleagues or peers in the not-for-profit industry, the interviewee summed it up in two key phrases: "Efficient and user-friendly." The intuitive nature of the solution allowed them to adapt seamlessly to their newly automated processes, resulting in a smoother AP workflow.
The success story of this not-for-profit account demonstrates the significant impact of Quadient AP on efficiency and productivity. By streamlining data entry, approvals, and filing, the organization saved valuable time and resources — empowering them to focus on their core mission. The seamless integration with their ERP system and its user-friendly interface made Quadient AP the perfect fit for their needs. For not-for-profit organizations seeking to optimize their financial processes and maximize their impact, Quadient AP stands as a reliable and valuable solution.
Discover: Quadient AP Automation by Beanworks: a FocalPoint Business Solutions success story
