In the world of non-profit organizations, every penny counts. Managing finances efficiently is crucial to ensure that every cent is put to work for the cause at hand. The accounts payable (AP) process, which involves handling invoices, approvals, and filing, can be a costly, time-consuming process to manage manually. However, there is a ray of hope for non-profits looking to streamline their financial operations: Quadient Accounts Payable Automation by Beanworks.
We recently had the opportunity to speak with a representative from a non-profit organization that utilizes Quaident AP with Quickbooks Desktop as their ERP system. They process around 100 invoices regularly. Let's dive into their insights and see how Quadient AP automation has transformed their accounts payable experience.
“We'd have to do it all through email correspondence and, it would be really difficult to document the approval process end-to-end.”
- CFO, Not-for-profit
Challenge
When evaluating AP automation solutions, the organization's biggest concern was the potential strain on manpower. The interviewee stated, "we'd have to do it all through email correspondence, and it would be really difficult to document the approval process end-to-end". Manual handling of invoices through email not only creates a cumbersome process, but also presents the risk of approvals being lost or delayed.
Solution
Quadient AP came to the rescue with its tiered approval system, empowering the organization to streamline the approval process effortlessly. With Quadient AP, invoices are automatically routed to the right approvers — reducing the risk of bottlenecks and ensuring smooth and timely approvals.
Before adopting AP automation, the organization was not able to delegate the approver level to individuals.
Quadient AP brought automation and empowerment to the table. Now, individuals can easily code and approve their own invoices, allowing for a decentralized yet efficient approach. "Anyone and everyone can now code and approve their own invoices,” our interviewee tells us. This freedom allows teams to focus on their respective tasks without being bogged down by administrative burdens.
Results
The organization chose Quadient AP for several key reasons, with the interviewee mentioning how "we like the interface and the Quickbooks sync, and the tiered approval system works really well."
The compatibility and seamless integration of Quadient AP with Quickbooks Desktop made the transition smooth and hassle-free. The user-friendly interface further enhances the experience, making it easy for team members to navigate and utilize the system efficiently.
When asked to describe Quadient AP automation to a colleague or someone in the non-profit industry, the interviewee confidently stated, "I'd say it's a highly-automated accounts payable and expense management system. It's very empowering to the manager and approver."
Quadient AP has indeed proven to be an empowering solution for non-profits. By automating the accounts payable process, it liberates managers and approvers from mundane tasks, allowing them to focus on higher-value activities that drive the organization's mission forward.
Quadient AP automation is a game-changer for non-profit organizations, enabling them to optimize their financial operations, enhance efficiency, and empower their teams. Embracing automation not only saves time and resources, but also brings peace of mind, knowing that the financial processes are in safe and capable hands. With Quadient AP, non-profits can continue to make a positive impact on the world while ensuring that their finances are managed with utmost precision and care.
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