Cutting through chaos: Utica Comets' Success Story with Quadient AP
“It just makes sense to have an all-in-one process for accounts payable. It really cuts down on all the outside steps.”
- Alexis Nassar, Staff Accountant, Utica Comets
The finance departments of professional sports teams are intrinsically tied to their teams’ success. Every wasted cent is money that can’t be spent on the team. This rings true for the Utica Comets and the Mohawk Valley Garden Corporation, who found themselves grappling with time-consuming manual processes and the tedious task of data entry. However, their story took a turn for the better when they adopted Quadient AP, an innovative solution that revolutionized their financial workflows.
Challenges:
Before the adoption of Quadient AP, the Utica Comets faced a daunting challenge: individually scanning and processing hundreds of invoices each month. Alexis Nassar, Staff Accountant, succinctly captured the ordeal: "scanning everything individually was a big challenge... the tediousness of doing every single one individually." These cumbersome processes led to a bottleneck in their financial workflow, consuming valuable time that could be better spent on strategic initiatives.
Solution:
The introduction of Quadient AP marked a significant turning point for the Utica Comets. Staff Accountant Arron Maggiolino highlighted the transformative power of the solution. "It eliminated that middle stuff for us... so we cut a big portion out of the process." Quadient AP streamlined their operations by automating previously manual tasks, eliminating the need for manual data entry and approval processes. This meant that Alexis could focus on higher-value tasks without being bogged down by administrative chores.
Result:
The impact of Quadient AP on the Utica Comets' financial operations was nothing short of remarkable. The reduction in time spent on data entry, approvals, and filing was striking. Alexis guessed it had been "cut in half. I usually just spend one day, and it takes me probably five hours to get everything done." This newfound efficiency translated to enhanced productivity and allowed the team to redirect their efforts toward more strategic, value-added tasks.
Moreover, the streamlined approval process became a cornerstone of the Utica Comets' financial management. Arron emphasized how "it leaves a lot less room for error... it’s much better for controls." With Quadient AP, they could communicate seamlessly within the platform, ensuring accuracy and accountability in the approval process. The solution provided a unified platform to manage multiple entities, simplifying complex financial operations.
In summary, the Utica Comets' journey with Quadient AP exemplifies the transformational potential of technology.
By addressing their challenges head-on, Quadient AP not only streamlined their financial processes, but also paved the way for growth and innovation. The success story of Utica Comets stands as a testament to the power of technology to enhance efficiency, control, and business success in the dynamic world of sports finance.
