We’ve done the research, polled our clients, and the numbers don’t lie. There isn’t a single controller, CFO, or AP team member who enjoys the labor-intensive, time-consuming process of hunting down invoices, reconciling endless payments, chasing expense approvals, and following elusive paper trails.
So why are so many companies still hesitant to automate their AP process? The answer: The decision makers aren’t sure that the time and money savings will offset the implementation costs or complexities.
We’re here to answer that question once and for all! In this blog post, we’ll talk about how affordable a cloud-based AP automation solution like Quadient AP is and outline some of the ways that it benefits you and your team.
What’s the fuss about AP automation?
The most common complaints from AP organizations large and small are the struggles of manual workflows leading to wasted resources and costly errors. And yet – only 22% of companies have fully automated their AP processes.
The good news? Cloud-based AP automation platforms are the perfect solution for companies looking to automate their workflows without committing to on-premises software investments.
Quadient AP is an example of one such solution, delivering a strategic edge that easily outweighs implementation costs or concerns. Here are just a few of the benefits of Quadient AP:
- Easy implementation
- Pay as you go options for organizations of any size
- Strategic resource allocation
- Increased visibility
- Streamlined audits
Let’s look at each one in more detail.
Implementation as easy as 1, 2, 3
Software implementation often has a bad reputation, bringing with it fears of time-consuming vendor RFPs and long, drawn-out installation processes that lead to downtime or excessive resource drain. But with Quadient AP's cloud-based software solution, implementation couldn’t be easier.
The team at Quadient AP works hard to understand exactly what your organization needs, creating a structure and implementation that suits your needs. Check out how Gateway Property Management enjoyed the process and began to see cost and time savings right away.
Only pay for what you use
Unlike traditional software options that require a large upfront payment for the entire product suite, Quadient AP's SaaS (software-as-a-service) platform operates on a pay-as-you-go model. You only pay for the services you use, allowing for flexibility as your business evolves. For example:
- If you’re a start-up expecting to ramp up: Start small and pay only for what you use. Quadient AP’s offerings will grow alongside you.
- If you’re a seasonal organization that ramps up and down throughout the year: Quadient AP ramps up and down with you; easily managing your business at its busiest, while scaling back to save you money when your business is quieter.
No matter the scenario, Quadient AP’s transaction-based cost model ensures your funds are always optimally allocated to benefit your company the most.
Strategic use of precious resources
Stop us if you’ve heard this one before…You hire talented accounting professionals to help you run your department, but before you know it, they’re fully allocated filing invoices, chasing approvals, making photocopies, and keying in data, leaving no time for insightful improvements to your bottom line. As these talented team members feel more and more discontented and start to leave your organization, you ask yourself: Where did all their opportunity for strategic value go?
Manual processes are a huge time waster, and quite frankly, a poor use of great talent — talent which could be used for more strategic tasks like fraud prevention, risk mitigation, and cash-flow management. With Quadient AP's automation solution, you can automate the majority of your AP workflows and redirect your AP team’s focus towards high value-added activities. You’ll be pleasantly surprised as you enjoy improved departmental efficiency and enhanced employee performance.
Eliminate frustration and increase visibility
Accounting departments and managers like having real-time visibility into the status of current liabilities. Controllers and CFOs who must wait for data to be manually entered into the system experience immense frustration. We get it! Combine this with rushed manual data entry, keying errors, incorrectly categorized invoices, misfiled documents, and duplicate invoices, and you have a recipe for a whole host of quality-compromising issues.
Thanks to automated invoices, streamlined approval workflows, and a centralized cloud-based database that can be accessed anywhere, anytime, based on customized levels of visibility, Quadient AP ensures that your controllers and CFOs will have the information they need, when they need it.
Customized control for smooth audit sailing
Another benefit delivered by AP automation is more control over the entire AP process.
Quadient AP lets you create customized approval levels that help you to maintain the quality of the data entered into your records. These tighter workflow rules ensure that payments are automatically tracked from end-to-end, making audits a breeze.
Quadient AP’s cloud solution is ready for you
Quadient AP can help organizations both large and small automate their AP workflows. With easy implementation, a transaction-based payment structure, strategic resource enablement, and increased workflow visibility – AP automation is the solution your CFO, controllers, and team members are waiting for.
Book a demo with us today to see how we can help you!
