Banking Sector: Quadient Scanning, storage and online access

The client in this case study is one of the UK’s largest independent financial advisory groups, employing around 2800 people in 40 countries worldwide. Governments, companies and individuals go to them for merger & acquisition advice, wealth management, fundraising and banking requirements. The London office is home to Banking and Merchant Banking activities, Global Financial Advisory business as well as being home to company archives.

The impending consolidation of three London sites into one presented the client’s HR function with the requirement to make huge reductions in stored paper volume. Following an internal ‘housekeeping’ exercise (in which up to 10% of paper based filing was purged and disposed of) the HR function concluded that the rest should be dealt with through an e-archiving project – to be put out to competitive tender. Determining that only a small proportion of any employee’s personnel file actually needed to be kept in hard copy, they therefore sought to make drastic reductions in the amount of linear metres. of paper files and the square feet they occupied so that the HR function could efficiently use the allocated capacity in the new premises.

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