Policymakers want to push for more digital transformation. However, many industries, including construction, still use old-fashioned methods in daily tasks. This is especially noticeable with how documents are handled. Most are printed, signed manually, and then sent by mail or through basic, unprotected emails.
Optimising work processes
The COVID-19 pandemic highlighted problems in how businesses operate, particularly in the construction sector, where documents are critical. Although there are secure electronic signature options available, traditional handwritten signatures are still common. This is mainly because construction documents, like contracts, involve large sums of money and need legal certainty.
Large construction projects generate a lot of paperwork. Contractors must be sure that a signature on a contract is real. Both parties also need to know they have the same, unchanged version of a document. If not, a contract could be invalid. Because of these concerns, the process remains slow and complicated: documents are printed, signed by hand, and sent either by post or scanned and emailed, wasting time and resources.
Streamlining everyday processes
Fortunately, electronic signatures can significantly simplify these workflows. Quadient RSign lets users sign documents digitally, making processes faster and more efficient. RSign complies with GDPR requirements and, when combined with RMail, allows for encrypted email communication. RMail ensures emails cannot be read by others during transmission, protecting private information like bank details and personal data. This keeps both email content and attachments secure.
Benefits of using electronic signatures and encrypted emails:
- Timesaving: Electronic signatures and encrypted emails make signing and sending documents faster, which is especially helpful for contracts needing multiple signatures.
- Legal security: RSign and RMail meet GDPR standards, keeping documents protected and legally compliant.
- Sustainability: Digital workflows save time and money. Reducing paper and ink use lowers costs and minimises environmental impact.
With the right tools, workflows in the construction industry can become more digital and easier. This saves time, cuts costs, and boosts competitiveness. Digitising these processes can make construction work faster and more efficient overall.
