Quadient AP - Invoice Automation
Reduce the Cost of Processing Invoices
According to data from Levvel Research, the average small to medium-sized business in the UK spends £15 on every invoice processed manually. With the price of doing business continuing to climb, it’s a certainty that the cost of manual accounts payable will increase over the coming years. That’s a burden most companies can’t bear.
Just a quick glance at the chart below demonstrates how quickly the cost of manual AP can spike, significantly impacting your organisation’s cash flow.
| Number of invoices processed by month | 100 | 250 | 500 | 1000 | 5000 |
| Avg cost of processing an invoice | £15 | £15 | £15 | £15 | £15 |
| Monthly cost | £1,500 | £3,750 | £7,500 | £15,000 | £75,000 |
| Annual cost | £18,000 | £45,000 | £90,000 | £180,000 | £900,000 |
By contrast, adopting AP automation can save you £13 per invoice
The benefits don’t end with cost analysis. Automation also provides:
- Improved vendor relationships
- Increased time for AP staff to focus on high-value activities
- Reduced risk and easier compliance
- Improved visibility and control of cash flow
Accurately accrue liabilities
Gain an accurate, real-time report of your monthly accrual. Improve visibility into invoices as soon as they are received, and throughout any step in the approval workflow.
Instantly find any invoice
Simplify audits and save time with digital invoice storage. Search invoices by vendor, GL code, amount, legal entity, or any other information on the invoice.
Reduce AP risk with invoice approvals
Set up customised approval channels for your team. Reduce the risk of duplicate payments, errors, and fraudulent activities by ensuring only the right invoices are paid at the right time.
Reduce accounts payable data entry
Quadient AP for UK and Ireland, enters your invoice header data with 99% accuracy. Use our GL smart coding feature to code invoices with one click, based on what was entered previously for similar invoices.
"We now have access to all of our invoices and corresponding payment information, with a few clicks of a mouse."
Sync to your accounting system
Quadient AP integrates seamlessly with your accounting system, while you maintain control over which invoices are exported and when.
Quickly create digital invoices
Batch scan your paper invoices, and easily split them into separate invoices with a simple drag and drop interface.
Gain an electronic audit trail
With the entire AP workflow in Quadient AP, you can easily report on the workflow history of each document, including approval steps, dates, and comments.
Reduce AP bottlenecks and delays
View a summary of your AP workflow, and identify bottlenecks in the process so that you can reduce delays. View a centralised dashboard for all of your legal entities.
Quadient AP - AI-powered accounting, software capabiilties
Flexible Workflow
Streamline your team's AP workflow, from purchase to payments
Multi-Company
Manage multiple companies or locations centrally
Secure digital storage
Say goodbye to filing cabinets and lost paperwork
Unlimited users
Provide access to everyone involved in AP
Mobile friendly
Access and approve invoices on iOS / Android
Fast implementation
Automate your accounts payable in less than 6 hours
Discover purchase order and expense management automation capabilities
Expense Management
Replace spreadsheets and inaccurate forecasts with real-time expense management for your AP workflow.
Purchase orders
Take control of your planned spend and simplify your PO process.